Privacy Policy

Effective Date: June 2026

1. Introduction

DocHouse ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how your information is collected, used, and disclosed by DocHouse. Our core philosophy is simple: Files stay in your Google Drive. We never store your documents.

2. Data We Collect and How We Store It

Document Images

When you scan a document using DocHouse, the image is NEVER stored on our servers. All document images are backed up directly to your personal Google Drive (specifically in the hidden appDataFolder). This ensures that only you have access to your files, and they persist across your devices.

Extracted Text and Metadata

We collect the text extracted from your documents (such as names, ID numbers, dates) and document metadata (like document type and title). This structured data is stored securely in our Supabase database to enable instant search and cross-device syncing of your fields.

User Profile Information

When you sign in with Google, we collect your email address, display name, and avatar URL to create your user profile.

Device and Usage Data

We collect basic device information (model, OS version, app version) and anonymous usage analytics (via PostHog) to improve the app. This includes tracking which features are used, but never what your documents say.

3. Third-Party Services We Use

We use the following third-party services to power DocHouse:

  • Supabase: For authentication and secure database storage of metadata.
  • Google Drive API: For storing your document images in your personal cloud.
  • Google ML Kit: For completely on-device text recognition (OCR).
  • Groq API & Google Gemini: For AI-powered extraction of structured fields from raw OCR text.
  • OneSignal: For delivering push notifications.
  • PostHog: For anonymous usage analytics.

4. On-Device Processing

DocHouse utilizes on-device OCR (Optical Character Recognition). This means the initial step of reading text from your document image happens entirely on your phone. The image itself never leaves your device during this step.

5. Community Data Contribution (Optional)

You may optionally choose to contribute raw OCR text to help us improve our AI extraction models. If you opt-in:

  • Only extracted text is sent.
  • Images are processed locally and NEVER sent or stored on our servers.
  • This data is used solely to train our regex and extraction models.

6. Your Rights and Choices

You have full control over your data. You can choose to delete your account at any time. Because your document images are stored in your Google Drive, you retain full ownership of them even if you stop using DocHouse. For instructions on deleting your account and associated data from our servers, please visit our Account Deletion page.

7. Contact Us

If you have any questions about this Privacy Policy, please contact us by visiting our Support page.